Position: Executive Assistant
Position: Executive Assistant
Reports to: Chief Operations Officer
Hours: Part Time- Full-Time ( Hybrid Considered)
Salary: $25-$28/hour
JOB SUMMARY
Mother Nation is an Indigenous-led non-profit organization offering culturally informed healing services, mobile advocacy, mentorship, homelessness prevention case management, and support for MMIWP families’ unmet needs. Our services celebrate and inspire the success of Native American women. Mother Nation services are custom designed to honor the beauty and strength of Native women, with traditional practices, teachings, and values built on the ancestral strength of each participant. Mother Nation is always committed to offering culturally based traditional teachings throughout all service areas.
Our goals are to ensure healing and wellness with cultural resilience and offer quality service to change the dynamics of Native women and families from the impacts of historical and intergenerational trauma. The primary services are to stop the violence against Native women through culturally informed healing services, mobile advocacy, and emergency support.
The Executive Assistant is responsible for providing high-level executive administrative support to the CEO/Founder, efficiently accomplishing key tasks and organizational initiatives. The assistant will also keep the schedule and communications organized and prioritized. This position will join the administrative team to ensure activities at Mother Nation remain in a trauma-informed care environment founded on traditional teachings and practices.
The candidate will be provided with excellent training opportunities, traditional teachings, mentorship, ceremonial leave, and a comprehensive health benefits package.
JOB DUTIES/RESPONSIBILITIES
· Back up and coordinate front desk reception as needed on behalf of the Executive Director
· Provide administrative assistance such as writing/editing emails, drafting memos, and preparing communications
· Organize meetings (including scheduling and sending reminders), documents, maintain comprehensive and accurate records, note taking at meetings, and compiling data to prepare papers and/or presentations
· Coordinate Staff monthly activities
· Answer and prioritize daily phone calls, check voicemails, direct callers to appropriate programs, return calls and greet participants, ensuring space is open and welcoming in a cultural setting
· Maintained north office supplies, cultural supplies and record incoming/outgoing mail
· Assist in preparing Board of Directors packets, minutes, and filing
· Coordinate Staff Talking Circles, Retreats, Training sessions, and site visits
· Actively participate in Mother Nation events, including pow wows, healing the spirit gathering, and other events
· Other duties as assigned
QUALIFICATIONS
· Associate degree or two years consecutive work experience in a non-profit Native American organization offering social services, gender-based violence, and homeless or similar services
· Strong oral and written communication skills;
· Ability to be flexible and adapt to multi tasks on time with minimal supervision;
· Knowledge of Mother Nation services and vision
· Sensitivity to the cultural integrity of Mother Nation clients and ability to maintain confidentiality
· Problem-solving and interpersonal skills
· Proficiency in 2010 Microsoft Office Suite
· Demonstrated understanding of trauma-informed care and/or multi-abuse trauma
· Strong organizational skills and attention to detail
· Indigenous Cultural or traditional knowledge/background
· Knowledge of general office procedures
· Dependable transportation with valid Washington State Driver’s License
· At least two years of experience in office coordination within a social services agency/organization working with Native American/Alaskan Native community
· Team player with great initiative
Apply with resume and cover letter:
Email: HR@mothernation.org Subject line: Communications Manager
OR
Send applications to:
801 23rd Ave S
Suite A
Seattle, WA 98144
Attn: Chief Executive Officer